Appendix 1: Responsibilities of SCR Officers

Updated: October 2026

President

The SCR President is elected for a three year term, renewable once, and has overall responsibility for ensuring the SCR is run effectively and efficiently for the benefit of the College and the SCR members. To that end, specific responsibilities include:

    • ensuring the SCR’s constitution is up to date and upheld;
    • chairing meetings of the SCR committee at least once a term and the termly SCR meetings;
    • supporting and meeting at least once a term with the Principal, the MCR and JCR presidents, and the SCR presidents of other colleges;
    • being present regularly in college at formal and informal events, sharing in the welcome and hospitality to members and visitors;
    • when requested to do so by the Principal, representing the Principal or the College at events or meetings;
    • representing the SCR on the College’s Governing Body.

Secretary

The SCR Secretary is elected for a renewable three year term and has responsibility for ensuring meetings of the SCR and the SCR committee are efficiently organised and minuted, and for communicating news and information to SCR members. To that end, specific responsibilities include:

  • Ensuring meetings are effectively organised and minuted through liaison with the chair and other committee members to plan meeting, circulating agendas and reports, taking, circulating and filing minutes and reports and checking that agreed actions are carried out;
  • maintaining a record of SCR activities;
  • Responding to correspondence in a timely manner;
  • Maintaining regular communication with members through a weekly term-time SCR newsletter;
  • In liaison with the Membership Officer, welcoming and sending SCR information to new members.

Treasurer

The SCR Treasurer is elected for a three year term renewable once, and has overall responsibility for the good order of the SCR finances and accounts. To that end, specific responsibilities include:

  • Collecting the SCR annual subscription and, in liaison with the Membership Officer, maintaining an up to date record of paid or honorary members of the SCR and notifying the Committee of any non- payers;
  • Checking regularly that the SCR bank account is up to date and correct;
  • Ensuring payment of such bills as are authorised by the SCR committee;
  • Presenting a financial report once a term to the SCR Committee and to the termly SCR meeting, with full annual accounts presented to the Annual General meeting in the Michaelmas Term;
  • Liaising, where necessary, with the Finance Office and sending the approved accounts to the Governing Body for incorporation into the College’s accounts.

Membership Officer

The Membership Officer is elected for renewable three year terms and is responsible for maintaining an up to date record of SCR Members and their contact details and ensuring they satisfy the requirements of GDPR. To that end, specific responsibilities include:

  • Receiving applications for new membership and ensuring the information is complete and correct;
  • convening, at least once a term, a meeting of the SCR Membership Committee and presenting new applications;
  • contacting newly elected members with relevant information about their membership;
  • maintaining an up to date and accurate list of members of the SCR in the various categories of membership and liaising with the College Principal and the SCR Committee about members whose contact details are out of date or who have not paid their subscription.

Academic Officer

The Academic Officer is elected for renewable three year terms and is responsible for ensuring the SCR remains a vibrant and interesting community which shares its academic and other professional perspectives and supports the academic life of the College. To that end, specific responsibilities include:

  • Providing one or two SCR events each term (currently SCR Conversations) at which a speaker and SCR and other Common Room members can discuss an area of academic or professional interest and expertise, taking responsibility for inviting and briefing any speaker and chairing the event;
  • maintaining an awareness of academic and professional expertise within the SCR membership;
  • liaising with the MCR and JCR Academic Officers, encouraging SCR support for their initiatives;
  • working with the College Principal and SCR President to provide an exceptional speaker for the annual Cassidy lecture.

Social Officer

The SCR Social Officer is elected for renewable three year terms and is responsible for organising social events that help to foster a vibrant social environment within the SCR and the College. To that end, specific responsibilities include:

  • Initiating and organising a varied programme of occasional social events (at least one each term) for SCR members, ensuring a balance of activities to cater to various interests;
  • Collaborating with members of the SCR and other common rooms (in Chad’s and other colleges) to gather members’ insights and preferences, encourage shared events and tailor events to meet the diverse needs of our community;
  • Soliciting feedback from SCR members after events to enhance the quality and relevance of future social activities.

Web Officer

The Web Officer is elected for renewable three year terms and is responsible for the maintenance and development of the content and structure of the SCR section of the St Chad’s website, as well as content in other website sections which cover relevant SCR-related issues. To that end, specific responsibilities include:

  • Maintaining the SCR’s web pages in an up to date and accessible format, after consultation if necessary with college officers and/or web development team;
  • Uploading official SCR documentation, event reports, reports from student grant recipients and similar content;
  • Organising the High Table online sign-in system.